We are seeking a highly motivated, eager-to-learn, and customer-centered individual to join our team as an Office Assistant. The ideal candidate will thrive in a dynamic environment, have a passion for delivering excellent customer service, and be ready to develop skills in the legal field.
Key Responsibilities:
1. Answering phones and managing scheduled client
appointments
2. Greeting clients and other visitors to the office in a professional
and friendly manner
3. Completing intake and identification with new clients
4. Handling payments from clients and processing transactions
5. Billing and A/R collections, ensuring timely follow-ups and
accurate records
6. Managing basic banking tasks and deposits
7. Serving and filing court documents as required
8. Performing day-to-day administrative and clerical tasks,
ensuring smooth office operations
9. Typing dictation and sending correspondence to clients and
other lawyers with direction
10. Training to assist in completing legal documents
11. Assisting the bookkeeper with required financial documents
Qualifications:
1. Strong organizational and time-management skills
2. Excellent communication and customer service skills
3. Ability to multitask and prioritize tasks in a fast-paced
environment
4. Detail-oriented with the ability to maintain accuracy in
administrative duties
5. A willingness to learn and take on new challenges
6. Previous office or administrative experience is an asset (though
not required)
7. Comfortable with and able to quickly learn new technology and
software programs
8. Proficiency with basic office software (e.g., Microsoft Office
Suite) and the ability to work with specialized legal or financial
software
Please send a resume, cover letter and two references to [email protected]
*Only candidates selected for an interview will be contacted. We thank you for your interest.
